Description

Position Summary
We are seeking a versatile, hands-on Finance/Operations Director to lead all financial operations for TransPro Consulting, LLC based in Spring Hill, Florida. This role is ideal for someone who thrives in a small company environment, owning the full finance function. From daily transactions to strategic analysis, you will be playing a critical role in guiding the business forward. 

You will manage core accounting processes, ensure financial accuracy, and deliver insights that help leadership make confident decisions about profitability, growth, and long-term sustainability.

We are offering an opportunity to work in a key role with a highly skilled, entrepreneurially focused team. 

 This is a full-time, fully remote position (U.S. based candidates only)

Key Responsibilities
 

Financial Operations & Accounting

•       Complete all day-to-day accounting functions, including expense coding, receipt management, accounts payables and receivables.
•       Oversee payroll, invoicing, and staff reimbursements for a team of 15+ professionals, with an individual client base of 25 – 30 clients today.
•       Complete timely month-end and year-end close out processes, including monthly journal entries and account reconciliations.
•       Manage vendor relationships and ensure accurate, on-time payments.
•       Oversee cash management, including transfers between operating accounts, Fidelity accounts, and Lines of Credit.

Financial Planning & Analysis 

•      Build and maintain 6-month rolling cash flow projections, revenue forecasts, and scenario models.
•      Prepare and provide financial reports, projections and insights to leadership monthly.
•      Report financials at quarterly company meetings and Advisory Board meetings.
•      Provide monthly expense reports by customer to project profitability analysis by project and to inform pricing and resource allocation.

Strategic Finance & Business Insights

•      Partner with the CEO and leadership team to support budgeting, long-range planning, and operational decision making. 
•      Identify financial risks, opportunities, and recommend actions to strengthen financial health.
•      Prepare financial reports and insights for quarterly Advisory Board meetings.
•      Support strategic initiatives such as new service lines, hiring plans, and investment decisions.
•      Prepare annual budget consistent with company goals. 

Operational Compliance & Tax Filings

•      Supervise end-to-end payroll via Paychex, manage compliance updates, Form 5500/8955 filings, and health        insurance premium reviews.
•      Manage annual state corporate filings, SAM.gov registrations, and specialized agency certifications such as NCDOT prequalification and FL DOS reporting.
•      Coordinate with the firms CPA to project quarterly estimated taxes and process quarterly tax payments.
•      Act as primary liaison for CPA, providing all necessary documentation for annual tax filings and tangible tax return.
•      Prepare monthly invoices for expenses and labor between affiliated entities and reconcile inter-company funds.
•      Monitor contract renewals to ensure license accuracy (Salesforce, Paychex, Monday.com) and manage professional insurance policies. 

Project Onboarding & Subcontractor Management

•      Review new contracts and budgets, specifically focusing on payment and invoicing terms.
•      Manage subcontractor onboarding including subcontractor agreements, W-9’s and Certificates of Insurance.
•      Initialize new projects in QuickBooks and internal tracking spreadsheets to ensure seamless invoicing and projection accuracy.

Systems & Processes 

•      Maintain and improve financial systems, tools, and workflows to increase efficiency and accuracy.
•      Ensure compliance with GAAP, internal controls, and company policies.
•      Implement best practices for financial management in a small but scaling organization.
•      Experience in developing and supporting the documentation of a FAR overhead rate as governed by FAR Part 31.

Requirements

Qualifications
 

•      Bachelor’s degree in finance, accounting or related field.
•      7+ years of progressive experience in finance or accounting, ideally in a consulting, professional services, or small business environment.
•      Strong background and proven history with financial ethics, including fiduciary duty, transparency, and conflict of interest management.
•      Familiarity with the financial reporting requirements of the states that TransPro operates, including, Florida.
•      Demonstrated ability to manage both transactional accounting and strategic financial analysis.
•      Strong proficiency with accounting software (e.g., QuickBooks) and advanced Excel/analytics skills.
•      Excellent communications skills with the ability to translate financial information for nonfinancial audiences.
•      Comfortable operating independently, prioritizing across multiple responsibilities.
•      Comfortable working in a remote business environment.